Details

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Minutes of Meeting Writing Workshop

Duration: 1 Day

Introduction

This excellent workshop is designed to take the stress out of note-taking and minute-writing by introducing approaches to write clearer and more accurate minutes.

As well as discussions and games, you will also watch video meetings and take real minutes. There will be a role play meeting and you will also receive feedback from your trainer on what you need to do to improve your minutes.

Course Objective

By the end of the course, you will:

• Tailor your writing for different audiences
• Feel more confident during meetings and take better notes
• Be able to report discussions and actions using correct grammar and tone
• Know how to select the right content for different types of minutes

Pre Requisite

• Participants must have a basic level of English
• Participants need to bring along 1 or 2 samples of their minutes or that they will work on for improvement during the workshop. Minutes templates to be given to the facilitator beforehand
• All participants are required to bring their own laptops and pen drives
• Venue should have access to WIFI

Key Content

Module 1: Introduction

• What competencies do a minute taker need?
• What is the purpose of minutes
• How can minute takers overcome difficulties

Module 2: Preparing to take minutes

• The rights and obligations of the minute taker
• Note taking formats
• Types of minutes

Module 3: Language

• Selecting the right level of formality
• Using reported speech
• Getting grammar right

Module 4: Writing minutes

• Format
• Best practice for writing minutes
• Timescales

Module 5: Summarizing

• Reporting the outcome of meetings
• Using diplomatic language

Module 6: Practice meeting

• Contributing agenda item
• Leading agenda point discussion
• Effective minute taking

Module 7: Editing your work

• A top down approach to improving text
• Effective transitions
• Polishing grammar and punctuation

Target Audience

Staff who take notes in briefings, or who write the minutes of meetings.

Methodology

Participants practise writing effective business correspondence, learning the techniques through group discussion and exercises.